Event management is a complex process that requires employees/ volunteers who have different expertise, and therefore, which can take up different jobs in organizing a successful event. The first and foremost step in organizing an event is to chalk out an organizational chart for the vent and lay down the job description of each job position.
An organizational chart defines the structure of an organization (in this case the hierarchy that would be followed in managing the event) with the various job positions/ profiles. It also lists down the relationships that member at each job position would have with each other (Phil Crowther, 2011, pp 80).
Job description defines the objective, roles and responsibilities or functions that would be performed by any member holding a particular job position/ profile.
Like every leader (CEO) holds the supreme position in an organization, an ‘Event Director’ is the person who is responsible for the event as a whole.
The event director has a hold over every aspect of the event and therefore he/she must have the in- depth knowledge about every element of organizing an event. The event director heads other directors like the venue director, equipment director, merchandise director, media director and the hospitality director, they in turn are responsible for handling different teams under them (James Musgrave, 2011, pp 264).
The various departmental directors head the team leads of differenmt teams working under them. Each team laeder in turn would have a definite number of team members for which he/ she would be responsible for.